Executive Assistant

Supporting the LTC Operations executive team, the Executive Assistant will play a critical role in facilitating important company meetings, managing contracts, and supporting business development efforts across multiple business units. This role requires a proactive and detail-oriented individual who can handle a wide range of administrative and executive support tasks with minimal supervision.

This position will be based at our Markham location and follow a hybrid work arrangement

What you will be accountable for:

• Provide comprehensive support to the executive team, including scheduling, coordinating, and facilitating meetings, preparing agendas, and taking meeting minutes.

• Identify, prepare and compile necessary materials ahead of time to ensure that the executive(s) have appropriate information for meetings, reports, presentations, events and special projects on the calendar.

• Coordinate and manage business travel for executive(s) as needed.

• Manage executive calendars, ensuring efficient time management and prioritization of tasks.

• Organize and facilitate highly attend company meetings across business units

• Ensure smooth coordination and execution of meetings, including scheduling, preparing agendas, distributing materials and ordering catering as applicable

• Track and process department invoices and expenses

• Update and maintain departmental files and spreadsheets (e.g., Org charts)

• Complete new hire logistics (ordering equipment, update distribution lists, order office supplies, etc.)

• Maintain and update intranet content for LTC Operations team

• Maintain Regulatory correspondence and complete ministry reporting requirements for the LTC Operations team (e.g, LSAA agreements, staffing reports)

• General office duties as assigned including photocopying, scanning, ordering supplies, couriers

What you bring to the role:

• Minimum 3 years' experience supporting the administrative needs of executives

• Advanced Microsoft Office skills (Word, Excel, Power Point, Outlook)

• Excellent written and verbal communication skills.

• Ability to work independently, take initiative, prioritize deliverables in a fast-paced and dynamic environment

• Exceptional organizational, time management, and customer service skills with high attention to detail

• Discretion, tact and diplomacy, maintain confidences, and respect for privacy

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network 123 owned and operated long-term care homes, as well as our home health care operations serving more than 10,000 patients annually, we provide people with the care they need wherever they call home. Our qualified and highly trained workforce of 22,000 individuals are united by a dedication to quality care and by our vision for a future where everyone in Canada has access to the care and support they need to live their best lives.

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Time Type:

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.