Administrative Assistant
January 29 2025
Industries
Architecture, Engineering and related
Categories Administrative assistant,
Markham, ON • Full time
Administrative Assistant
Markham, ON
At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients, and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future? Be our next Administrative Assistant!
Your work environment at EXP:
In this role, you will be a part of the MEP team, based in our Markham, ON office. Reporting to the Buildings managers, the successful candidate will be joining a fast-paced and rapidly expanding group.
What a day at EXP has in store for you:
- Carry out general administrative assistant work for the departmental operation.
- Assist the managers in creating letters, drafting fee proposals, signing contracts, and document submissions.
- Provide support to technical staff on writing assignments such as specifications, reports, and studies (no previous technical knowledge is required).
- Participate in BD-related meetings, discuss opportunities, and manage ongoing document submissions.
- Assist with the preparation of presentations and meeting materials.
- Provide back-up support for other admins as requested by the Directors, Team Leads, and Senior Administrative Assistant. This includes tasks such as data entry, copying, collating, emailing documents internally and to clients, filing, document retrieval, scheduling coordination of meeting rooms, mailings, information gathering, word processing, transcription, document binding, document scanning, answering telephones, and directing calls or taking messages.
- Maintain confidential records and files.
- Provide back-up/break coverage for switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors and handling mail/couriers.
What your experience looks like:
- 3-5 years of experience in document support, proposal preparation and administrative work.
- Bachelor's degree in English Literature/Communications and related is preferred required.
- Strong creative writing, editing, and proofreading abilities, including grammar and sentence structure.
- Committed to providing exceptional client service.
- Strong people skills and the ability to work with a wide variety of staff and clients.
- Ability to communicate accurately and effectively both orally and in writing.
- Skilled in preparing clear and concise correspondences, communications, and other written materials.
- The candidate must have a valid driver's license and own vehicle or a reliable mode of transportation to the office.
EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.
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