Trucking Administrator

Working at Walker

At Walker, your contribution matters. Become part of a team you can count on and where your health and safety are our priority. Our team of more than 1200 people work in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries. We are a fifth-generation, family-owned company founded in 1887, operating from our base in the Niagara Region with facilities across Canada and the United States. We care about the environment, each other, and our neighbours, and give back to our communities. Join us on our journey to build a sustainable future, together.

About the Job

As a Trucking Administrator you will perform a variety of clerical duties, providing administrative support to the trucking division and finance team. The incumbent enters and maintains payable and receivable invoices for the trucking division in addition to ensuring labour hours are entered, reconciled and balanced weekly.

Reporting directly to the Manager of Trucking Division, based out of our Kemble location.

What You'll Be Doing

• Manually enter all external invoices for hauling to various locations.
• Payroll administration and verification of employee hours and job cost allocation.
• Responds to, and investigates, customer account inquiries to avoid delays in collection of revenues and solve potential customer disputes.
• Liaises with sales and operational staff to collect and reconcile billing information. Prepares and prints invoices for mailing to ensure invoices are accurate and issued on a timely basis to avoid delays in payment.
• Create various invoicing reports and manually prepares special invoices as required.
• Handle all collection calls and A/R as necessary specific to trucking division.
• Supports sales, operations, and finance department staff as necessary to complete reporting or filing duties in a timely manner.

Here's What You Need

• Minimum high school graduation or equivalent level of education.
• Post secondary administrative and accounting education or training preferred but not required.
• Demonstrated customer service skills to answer inquiries and resolve issues.
• Demonstrated ability to pay close attention to details makes sure work is done correctly and thoroughly. Keeps accurate records.
• Basic numeric skills to perform accurate work.
• Advanced computer software skills (i.e. MS Word, Excel, Database Management) to efficiently and effectively produce reports as necessary.
• Communicates with clarity, verbally and in one on one or group situations, or over the telephone

What's in it for you

• You become part of a team you can count on
• A comprehensive total rewards package and benefits to support your wellbeing
• Leaders who support your growth and success
• A workplace that provides the best health & safety practices in industry
• Give back to your community with two paid volunteer days annually and opportunities to become involved in events

At Walker, your contribution matters. If you share our commitment to giving back to your community and caring about the environment we'd love to hear from you. Our workplaces strive to reflect the diversity of the communities in which we operate. We welcome applications from qualified candidates of all ethnicities, race, religions, gender identities and expression, Indigenous communities, and persons with disabilities.

Should you require any accommodation in applying for this role, or throughout the interview process, please let us know when contacted and we will work with you to meet your needs. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.