Operations Administrative Assistant
Posting Number: 66335
Job Code: 1166
Location: National Hub-Ontario
Reports to: Senior Manager Hub Operations
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Description
Reporting to the Director MHE (Material Handling Equipment), you will work closely with the maintenance team to support their day-to-day needs and execution of administrative tasks within the department. The MHE Administrative Assistant will ensure quality and accurate data reporting related to the legislative and compliance needs of MHE engineering and maintenance teams. You are a highly organized individual and are able to build effective relationships with different departments and levels both within the organization and with external vendors.
The Administrative Assistant will have the following day-to-day responsibilities:
- Prepare, maintain and analyze operational documents and reports and submit to appropriate parties;
- Department event coordination and support (Employee recognition, Diversity & Inclusion, Purolator Tackle Hunger, Employee engagement activities);
- Order placement and follow up of IT assets and requirements for the team;
- Tracking and follow-up to internal communications related to maintenance department;
- Tracking and follow-up to ensure timely completion of all training requirements and annual training certifications;
- All other related and assigned duties.
Responsibilities
To be successful, you should have:
- Preferred 2 years of reporting, facilities/or administrative experience in a customer-service driven and fast-paced environment;
- Demonstrated aptitude to prioritize tasks based on comparative importance and urgency;
- Ability to work with minimal supervision and direction;
- Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat;
- Flexibility to work irregular hours from time to time, if required;
- Excellent communication skills (written and verbal).
Additional Responsibilities
Education
Experience
Skills
POSTING DETAILS
Working Conditions: Office Environment
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Purolator is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status, or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.
We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace, and we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills. To learn more about us and our values, go to www.purolator.com.
At Purolator, every day is an opportunity for our employees to connect with one another and with our customers to help make a positive impact in the communities where we live, work and play.