Money Room Auditor
A NEW BREED OF ENTERTAINMENT
With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada.
Building on our rich past, we are surging ahead to the future with an energized, new vision. Today we deliver the most thrilling and highest quality racing, dining and entertainment experiences to our visitors. In doing so, we remain a world-leader in horse-racing — and also among the most exciting and diverse entertainment facilities on the globe.
TEMPORARY 15-MONTHS CONTRACT POSITION
JOB SUMMARY
Reporting to the Senior Manager - Financial Operations and Controls, the Money Room Auditor will be responsible to ensure a valid, complete, and accurate accounting for the Woodbine Entertainment Group (WEG) daily cash (and cash equivalent) transactions processed by the Cash Operations Dept. and Hospitality Retail Dept. (Giftshop/Lottery) daily sales.
KEY RESPONSIBILITIES
> Reconcile and audit daily:
Cash (and cash equivalent) transaction at WEG on/off track which are processed by the Cash Operations Dept. and Brinks (Outsourced Cash Ops Service Provider)
Cash collection and replenishment transactions at WEG cash machines (ABM, TICO, CDU, Cash Recycler) and Wagering Self-Serve Bill Acceptor (BA)
Retail (giftshop, valet, programs and lottery) sales transaction at WEG on/off track, which are processed by the Hospitality Retail Dept.
> Prepare:
a Money Room Summary daily report and supporting documents for GL upload/entry, record maintenance, and documentation
a Wagering Self-Serve BA daily tracking between Tote BA Clearing record vs 3rd party cash processing provider (Brinks) report and documentation
a Retail Sales (giftshop, valet, programs and lottery) Summary daily report and supporting documents for GL upload/entry, and record maintenance and documentation
> Prepare period end GL Money Room and Retail Sales accounts reconciliation and investigate / follow up any identified reconciliation items with related party
> Pro-actively reviewing, developing, and documenting Money Room Daily Cash and Daily Retail Sales audit processes and procedures, as part of Finance - Desktop Level Procedures maintenance
> Working closely with the Cash Operations Dept., Hospitality Dept. and other WEG operation departments, as Finance department representative/liaison to:
address and resolve identified issue arising from auditing the Money Room and Retail Sales transactions, including communicating with 3rd party provider supports
actively involves in evaluating and identifying any deficiency of internal controls and business processes/procedures in the Money Room and Retail Sales to recommend corrective actions to management
participate in implementation of new Money Room and Retail Sales business processes and focusing on its direct / indirect impacts to daily transactions audit.
> Assist direct supervisor on additional duties or project work, as assigned
> Demonstrate and exhibit WEG's Values and Beliefs in performing daily tasks and responsibilities with a positive attitude
JOB SPECIFICATIONS
Knowledge
Good working knowledge of administrative policies and procedures, banking and credit/debit card transactions, and bank reconciliation
Proficient with accounting software application and MS-Office suite, particularly advanced MS-Excel skill (formulas & logic, data management - data import, queries, filter, pivot, group & subtotal, macros, automation, etc.)
Ability to work with a high degree of confidentiality and integrity in cash control environment
Skills
Detail oriented and demonstrate analytical and problem solving skills
Excellent oral and written communication skill to interact effectively and professionally cross-functionally and at all levels within the organization
Strong organizational skill and ability to plan and prioritize work activities effectively
Able to work independently and build and maintain effective relationships with team members
Ability to think "bold and out-of-the-box" and be a status-quo challenger
Education and Experience
University or College Degree/Diploma in Accounting, Business Administration and/or the equivalent in education
1-2 years of relevant experience in cash management/operations, payment processing, and/or auditing is an asset
Working Conditions
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
Diversity, Equity, Inclusion and Belonging
Be Yourself.
We believe differences should be valued and celebrated. By building diverse and inclusive teams, we strive to provide a more authentic and empowering work experience that unlocks the potential of our people. Regardless of race, religion, colour, national origin, sex, gender, expression, sexual orientation, age, marital status, veteran status, or disability status, we believe everyone has the right to express their ideas, ambitions, and pursue their goals with confidence and integrity. Diversity breeds innovation. We want people to think differently. Our commitment is to build a culture that welcomes everyone and leverages their unique perspectives to be a great entertainment company that shares the thrill of horseracing experiences with the world.