Business Coordinator

Are you looking for a change? We are looking for a Business Coordinator (BC)! Can you see yourself in a role that provides business and administrative support to our Gentilly/La Prade( G-1) and Douglas Point (DP Facility Authority teams? In this role you must exhibit a great deal of initiative, be well organized in day-to-day activities, have the ability to prioritize a demanding workload, and is a team player with a service-oriented outlook. Intrigued, apply today!

What will you be doing!

• Providing administrative support to the DP & G1 operations and decommissioning staff and overseeing the office operations through arranging meetings/teleconferences; recording and issuing meeting minutes; arranging travel bookings; coordinating visitor access to the site; and arranging for catering.
• Ensuring company policies and procedures are communicated to DP & G1 staff and that administrative processes are established to comply with company standards.
• Training to be qualified to prepare documentation and labeling for shipping of waste based on the legislation and regulations for radioactive material (RAM Shipper).
• Performing clerical duties as required eg: typing; filling; photocopying; data entry.
• Reviewing and updating documents based on facility staff feedback (specifically building emergency procedures and facility maintenance forms, but may include others).
• Filing historical and new records appropriately.
• Preparing iReq's for quotes and/or purchase orders for work material/tools/equipment/PPE&C and service contracts for the site.
• Ensuring adequate supplies of office materials by ordering stock and purchasing other standard items as requested.
• Collaborating with Canadian Nuclear Laboratories (CRL-Chalk River Laboratories) security department for the review and completion of the security clearance processes for staff, contractors, and new applications (staff and contractors).
• Ensuring a smooth workflow and safe working environment in the office.
• Participating in the hiring process for summer students and other DP & G1 positions, possibly overseeing the summer student's work.
• Managing information regarding Dosimetry TLDs and being responsible to ship and receive the TLDs and ensure forms are completed and sent to CNL Dosimetry department.
• Participating in special projects, in document creation and/or review for special projects and in project coordination, as required.
• Acting as Emergency Steward in case of an emergency at CRL in accordance with the CNL Procedure and participating in emergency drills, possibly organizing emergency drills.
• Updating the Facility Maintenance Schedule and distributing to DP & G1 Management.
• Sponsoring individuals at CNL sites for various occasions including public tours, CNL management, and Contractors during bid meetings.
• Other duties as assigned by Management.

What we are looking for :

• Education
  • College diploma in a Administration field.
• Experience
  • Minimum of three (3) years of progressively more responsible work experience, preferably in a project team environment.
• Knowledge, Skills & Abilities
  • Excellent knowledge of MS Office suite; Oracle to be able to create iReqs, Foxit Phantom to be able to develop customized charts, reports, presentations and technical documents; a proven ability to learn new applications as required.
  • Ability to become a qualified RAM shipper within the first two (2) years.
  • Well organized and able to plan and perform tasks with minimal guidance. Able to work under pressure, solve problems, make decisions, and cope with change.
  • Must have the ability to work, plan, and prepare own work schedule, and manage time, all under demanding and diverse situations and stressful deadlines. Creativity, innovation, flexibility, and adaptability are required to handle the multiple priorities and schedule pressures.
  • Confident, highly motivated, trustworthy, discrete, and possessing a professional attitude.
  • Superior interpersonal and communication skills. Must have proven ability to work and communicate effectively with all staff and levels of management, external stakeholders, contractors, and regulatory agencies.
  • Must be courteous, tactful, and have excellent oral and written (grammar and spelling) communication skills and business writing capabilities.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's "Standard on Security Screening" and the "Policy on Government Security."

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that's right, no waiting period;
• Tuition support
• and a Pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location :

CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on-site vs. working from home.

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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