Race Office Administrator

A NEW BREED OF ENTERTAINMENT

With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada.

Building on our rich past, we are surging ahead to the future with an energized, new vision. Today we deliver the most thrilling and highest quality racing, dining and entertainment experiences to our visitors. In doing so, we remain a world-leader in horse-racing — and also among the most exciting and diverse entertainment facilities on the globe.

Job Summary

Reporting to the Racing Secretary, the purpose of this position is to operate the race office during live racing. This position will perform administrative duties for the Standardbred Department and will be in contact with horse people and race officials throughout each race card. This position will also fill in as required during race draws conducted during the daytime shift.

Job Responsibilities

• Responsible for taking horse entries from trainers/owners for races via telephone. Use information from condition sheet to confirm race information (race date & condition eligibility

• Be a liaison to the horsepeople and AGCO Judges.

• Accept equipment & driver changes

• Collect all claiming Authorizations

• Contact trainers directly should any discrepancies or problems with an entry arise

• Assist with Winner Circle presentations for OSS and Woodbine Stake races

• Assist Horsemen's Bookkeeper when required. Duties may include but are not limited to processing claims and printing/dispersing purse cheques.

• Assist the Stakes Manager when required. Duties may include but are not limited to tracking standings for stakes and other series, collecting nomination & sustaining fees, producing eligibility lists for stakes and series.

• Using InCompass ensure accounts have been created for each horse, trainer, driver, owner

• Work with the AGCO to confirm any scratches, ensuring regulations are being followed.

• Maintain a professional relationship with internal departments including but not limited to Property Services, Guest Experience, Ontario Racing Management, and external clients such as trainers, drivers, owners and the Alcohol and Gaming Commission of Ontario.

• Exhibit and demonstrate the core values of Respect, Integrity, Accountability, and Excellence

Job Qualifications

• General to advanced knowledge of the horse racing industry

• General knowledge of horse racing rules and regulations

• Ontario Secondary School Diploma

• 1-2 years office experience

• Working with Standardbred horses

• Working at a racetrack during live racing

• Working in an office setting

• Advance attention to detail.

• General communication, interpersonal and organizational skills are required to interact effectively with all levels of staff, horse trainers and owners.

• General computer skills in a Windows environment

• General ability to work in a fast-paced, team environment

Diversity, Equity, Inclusion and Belonging

Be Yourself.

We believe differences should be valued and celebrated. By building diverse and inclusive teams, we strive to provide a more authentic and empowering work experience that unlocks the potential of our people. Regardless of race, religion, colour, national origin, sex, gender, expression, sexual orientation, age, marital status, veteran status, or disability status, we believe everyone has the right to express their ideas, ambitions, and pursue their goals with confidence and integrity. Diversity breeds innovation. We want people to think differently. Our commitment is to build a culture that welcomes everyone and leverages their unique perspectives to be a great entertainment company that shares the thrill of horseracing experiences with the world.