Administrative Coordinator - Legal Services

Are you a strategic administrative coordinator interested in participating in building a new legal services team to support a growing organization? Do you have an extensive background in supporting senior leaders or legal counsel? Are you passionate about delivering exceptional health care and driven by a desire to help others?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. ​​​We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

This position will support the newly established Legal Services department at Ontario Health atHome. The inaugural position will work alongside the Vice President, Legal Services, and the Director, Legal Services, to establish and build an internal legal services team to support Ontario Health atHome's legal service's needs.

This is a pivotal role for the organization at a unique time. As a key member of the newly established Office of the Vice President, Legal Services, you will support the organization to provide a critical function that will support our core business of patient care and ultimately enable home care modernization. This position will provide administrative support of the legal operations to the Director, Legal Services and maintain effective working relationships with team members and partners across Ontario Health atHome, Ontario Health, clients and vendors.

What will you do?

• Coordinate administrative functions of the Legal Office including establishing and tracking internal protocols, tracking systems, document management, file management and administrative policies/procedures
• Support business processes to address the legal requirements for OH atHome functions, including Patient Service and litigation files, Patient Care Contracts, Corporate Services, Corporate Commercial, Privacy, Human Resources, and Labour Relations.
• Assist in the preparation, compilation and management of documents, letters, affidavits, filings, contracts, MOUs and so on, ensuring adherence to legal style, format, technology (including AODA requirements), terminology and proofreading for accuracy.
• Act as a point person for Consent and Capacity Board (CCB) and Health Services Appeal and Review Board (HSARB) to support scheduling of hearings.
• Maintain appointment schedules, calendars, organizes meetings with diverse partners and makes travel arrangements as necessary.
• Reviews incoming materials to determine action required; follows up and advises director of legal services, regarding problems, issues and recommended action
• Coordinate meetings and solve conflicts among schedules
• Coordinate, research, organize and prepare briefing notes and relevant finance materials
• Adhere to document management standards and maintains SharePoint site for legal department
• Initiate, plan and execute a variety of special projects as required
• Update, maintain and report on Legal Office activities.
• Assume other legal and management duties as assigned.
• Embody Ontario Health atHome mission, vision and values and apply quadruple aim (enhancing patient experience, enhancing provider/staff experience, improving value and improving populations health) to support continuous quality improvement in daily work
• Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong
• Continually demonstrate a commitment to create a positive culture of equity, inclusion, diversity and anti-racism

What must you have?

• Post Secondary Education
• Minimum 3 - 5 years of experience supporting Senior Leaders or Legal Counsel
• Proven ability to develop clear, concise and comprehensive communication materials
• Extensive experience using Word, PowerPoint, Excel, SharePoint and Outlook
• Ability to work proactively and without supervision
• Proven ability to respond to a wide variety of complex administrative issues and deal with unclear situations, tight timelines and conflicting demands
• Excellent judgment in setting priorities and determining action
• Exceptional organizational skills and adept at balancing major concurrent tasks and projects
• Excellent verbal and written communication skills to work with a range of leaders and staff across the organization
• Superior interpersonal, oral and relationship management skills
• Working knowledge of FIPPA, PHIPPA and Privacy procedures, policies and legislation

What would give you the edge?

• Knowledge of home and community care
• Knowledge of procurement, conflict of interest, freedom of information and privacy law in the health sector
• Fluency in French or another second language would be an asset

As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer: ​

• Attractive comprehensive compensation packages and benefits​
• Valuable development opportunities​
• Membership in a world class defined benefit pension plan
• Hybrid work environment

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you're interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Salary

• $57,919 to $69,159 annually

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.