Administrative Lead (Clerk 3, Schoolsplus & Integrated Service)

About Us

The Department of Education and Early Childhood Development (EECD) is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province by supporting student learning in a progressive and responsive policy environment.

For more information on the Department of Education and Early Childhood Development please visit our website Here

About Our Opportunity

In this role, you will be working in a dynamic environment to help ensure equitable and accessible services are available to children, youth and their families across our province. The successful candidate will report to the Director of SchoolsPlus- Integrated Services Division of the Student Equity and Support Services Branch.

As a Clerk 3, you will provide a broad range of administrative support and provide the first point of contact for the public and clients of SchoolsPlus/Integrated Services. You will be responsible for coordinating multiple projects, organizing information and providing regular communication to support the scope of integrated work happening within the Branch in collaboration with multiple government departments and entities, Regional Centers for Education/Conseil scolaire acadien provincial, and community-based organizations.

Primary Accountabilities

• Maintain accurate records and coordinate tasks and scheduling for complex projects
• Prepare reports from statistical and financial sources
• Conduct analysis of data and information and communicate with both internal and external partners
• Coordinate and attend a range of events to support professional learning and integrated practice
• Provide a broad range of administrative support services.

Qualifications and Experience

As the successful Clerk 3, you will have four years' related experience. An equivalent combination of training and experience may be considered. You also possess:

• You are proficient using Microsoft Office programs (Word, Excel, Outlook, PowerPoint and web-based platforms), have strong interpersonal, communication (written and verbal).
• You have excellent organizational skills with attention to detail and accuracy
• You are comfortable working in a fast-paced environment and learning new skills to compliment your existing competencies.
• You are flexible and open to innovative approaches to supporting partners.
• You work well independently, and in team environments,
• You can build productive relationships with non-governmental and governmental members (both internally and externally).
• When dealing with clients, you exercise tact, diplomacy, and sound judgment.

In addition, you possess the following:

• An ability to prioritize complex and competing requests, ensuring critical deadlines are met
• Advanced proficiency in Excel
• Experience maintaining websites and communication materials
• An approach to working that places inherent value on children, youth and families
• A desire to thrive in a diverse workplace with a focus on equity

Assets include:

• Knowledge of the Education and Early Child Development Sector
• Bilingualism
• Knowledge of programs and services offered to children, youth and families across government departments and entities, community-based programs.

Equivalency

Included but not limited to:

• A Bachelor's degree in a related field
• A two-year certificate/diploma in a related field plus two years of related experience
• A one-year certificate/diploma in a related field plus three years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• You may be exposed to emotional and sensitive issues
• There is a high demand for accuracy and attention to detail while working in a high volume and complex service area

Additional Information

• A pre-screening (excel, data entry, report writing) test may be required.
• Some travel and overtime may be required.
• This is a permanent employment opportunity based in Halifax.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules