Administrative Assistant - Director of Medicine Smrh & Site Lead
Req ID: 192751
Location: Eastern Zone, St. Martha's Regional Hospital
Department: OPEZ Ambulatory Care/C&W/Reg Med & SMRH
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 20-Dec-24
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the Director of Medicine SMRH & Site Lead, the Administrative Assistant provides comprehensive administrative support to portfolio leadership and coordinates daily operations. Key responsibilities include managing administrative activities, establishing procedures, and liaising with other Administrative Assistants within the eastern zone to support SMRH Director Program and Department portfolio. The role supports quality standards, policies, and improvement initiatives at the site and provides client service to the Director. Additionally, the Assistant acts as a liaison between management, staff, physicians, and the community, offering confidential administrative services and ensuring the efficient operation of the office.
About You
We would love to hear from you if you have the following:
- Post-Secondary diploma in a recognized office administration, business administration or secretarial program required
- Undergraduate degree is an asset
- Minimum of five (5) to seven (7) years' of progressively responsible experience, providing administrative support and office coordination at the Executive level required
- Experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders is preferred
- International Association of Administrative Professionals (IAAP) certification is an asset
- Excellent communication, interpersonal, prioritization and organizational skills
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook, SAP, data theming software)
- Experience utilizing technology for meeting planning to create efficiencies and streamline tracking and retrieval of information
- Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
- Excellent organizational and time management skills
- Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
Permanent, Full-Time / 75 Hours Bi-Weekly
Compensation and Benefits
$25.13 - $31.61 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.