Graduate Programs Assistant (Band Level 5)

April 3, 2025

GRADUATE PROGRAMS ASSISTANT (BAND LEVEL 5)

(INTERMEDIATE SECRETARY)

Faculty of Business Administration

(Three Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the Manager of Graduate Programs and with minimum supervision, the Intermediate Secretary will be responsible for providing administrative support for the thesis based graduate programs, including the Master of Science (MSc) in Management, Doctor of Philosophy (PhD) in Management, and the interdisciplinary Master of Employment Relations (MER). This position requires initiative and judgement and involves acting as the first contact for current and potential graduate students. Duties include maintaining applicant and student files; assisting in navigating students' programs of study; monitoring applicant files to ensure admissibility; providing administrative support for the Graduate Research Programs Committee; compiling statistical information and reports; arranging exam schedules; organizing the graduate scholarship process; and performing other related duties as required. The successful applicant will work closely with the Director of the MER program, the Academic Programs Assistant for the course- based master's programs, and liaise with other staff members within the Faculty of Business Administration, Faculty of Humanities and Social Sciences, School of Graduate Studies and Registrar's Office. This position also provides administrative support to the Associate Dean (Graduate Programs and Research).

QUALIFICATIONS

Experience (3-5 years) in academic program activities within a university environment; completion of a two-year office administration program, supplemented by university courses in business administration or related field, is required; or an equivalent combination of experience and training will be considered. The ideal candidate will possess strong interpersonal and organizational skills, as well as excellent written and oral communication skills. Proficiency in Microsoft Office, including Excel, is required. Knowledge of Banner Student Management System will be an asset.

SALARY 53,729 - $63,029 per annum (Non- Bargaining)

CLOSING DATE April 17, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.