Secretary 3
Requisition ID: 370026
Position Number: 20008149
Posting End Date: November 15, 2024
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre - 771 Bannatyne Avenue
Department / Unit: Child & Adolescent Outpatient Department
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 12/09/2024
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
The incumbent is responsible for the effective, efficient provision of secretarial support to the Child and Adolescent Mental Health Program.
Duties include:
- Transcribing, typing or inputting correspondence, reports, patient histories and statistical material.
- Providing telephone reception including scheduling patient appointments, providing information to families, the community and other service providers.
- Entering data into the EPR/IHIS System.
- Providing back-up secretarial services to other Secretaries in the Child and Adolescent Mental Health Program.
Experience
- Minimum two years previous related experience required, preferably in a mental health care setting.
- Preference will be given to those candidates with previous staff scheduling experience.
Education (Degree/Diploma/Certificate)
- Complete grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Additional training in administration or management preferred.
- A combination of education and experience may be considered.
Qualifications and Skills
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 50 wpm and medical terminology (pass mark 75%) required.
- Demonstrated proficiency in the use of Microsoft Office required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling system preferred.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Due to the nature of the work in the department, the incumbent must be able to exercise tact and patience with difficult situations that may arise when dealing with patients and or the public.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.