Administrative Secretary
Requisition ID: 372387
Position Number: 21000558
Posting End Date: December 23, 2024
City: Winnipeg
Employer: Shared Health
Site: Shared Health - Winnipeg Corporate
Department / Unit: SH Home Ostomy Program
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: 01/02/2025
FTE: 0.50
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 5.00
Annual Base Hours: 1950
Salary commensurate with education and qualifications.
Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc., from hand written notes, dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Experience
- Two years directly related experience.
- Experience scheduling and coordinating meetings.
- Ability to record and prepare minutes and agendas.
- Previous healthcare experience would be an asset.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba Standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Typing speed 50 wpm.
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
- Experience with email and computerized calendars.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high-level of confidentiality.
Physical Requirements
- Required to work for long periods of time at a computer.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.