Administrative Assistant

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 054-25-7013505590

Posting End Date: March 07, 2025

City: Winnipeg

Work Location: 825 Sherbrook St.

Department: Community Oncology

Union: Non-Union

Hiring Status: Term

Reason for Term: Other Leave

Anticipated Start and End Date: March 17, 2025- Indefinite

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Salary: $26.089 /$27.011 /$27.806 /$28.722 /$29.580 /$30.682 /$31.664

Job Summary:

The Administrative Assistant at CancerCare MB (CCMB) will be responsible for providing high level administrative support and office management to the staff for the Community Oncology Program (COP) and the Department of Primary Care Oncology (DPCO). The incumbent will provide confidential administrative support for COP and DPCO leadership, enter payroll, support program statistics and perform other duties as assigned to meet the objectives. The incumbent will also assist the department with hiring, coordination and minute taking of meetings, preparation and upkeep of administrative standard operating procedures, preparation of financial paper work and coverage for out-of-scope administrative duties.

The Administrative Assistant will be required to work in a fast-paced environment and to prioritize a large complex workload to meet deadlines. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercise sound judgment, maintain confidentiality, and be willing to assume a variety of assignments, as required. The candidate must be a self-starter, have the ability to work both independently and in a team setting with minimal supervision.

The incumbent will work to ensure a high level of coordination and communication between COP and DPCO, the Community Cancer Programs Network and its regional health authority senior management, CCMB senior leadership as well as the various CCMB departments.

Qualifications:

Education

• Successful completion of a recognized Administrative Training Program from an accredited educational institution.

Experience

• 3 years directly related experience, supporting an intermediate / senior level leader
• Experience on payroll entries for department staff
• Experience recording and preparing minutes and agendas

An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Ability to coordinate and work with a multidisciplinary team
• Strong organizational, prioritization skills, & attention to detail
• Strong computer literacy and proficiency in MS Office Suite (Outlook, Word, Excel, Access, PowerPoint)
• Excellent communication (written and verbal) and interpersonal skills
• Ability to work effectively both independently and as a member of a team
• Ability to work in several competing priorities simultaneously
• Demonstrated problem-solving and organizational skills
• Demonstrated excellence of written and verbal communication skills
• Ability to compose correspondence on behalf of leadership
• Experience scheduling and coordinating meetings and travels
• Experience maintaining spreadsheets and databases
• Excellent keyboarding skills 65 WPM.

Physical Demands and Working Conditions

• Must be able to work safely in a typical computerized office environment and able to lift and carry items

Other

• Must have satisfactory employment record.
• Must be legally able to work in Canada.
• Ability to speak French is preferred.

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.