Administrative Assistant - Executive and Corporate Services - 2024-253-Sb

The Administrative Assistant, Executive and Corporate Services is responsible for coordinating and supporting various corporate activities including the Actionmarguerite's foundations and the Board of Directors. The position reports to the Chief Executive Officer and may work closely with other members of the Management Team. The incumbent will provide services to all Actionmarguerite sites and applicable service contracts.

Performs all duties in accordance with established health and safety regulations/guidelines, policies and procedures (i.e. utilizing personal, protective equipment as per safe work procedures). Notifies management or supervisor of all occurrences, injuries, illnesses or safety and health concerns which are likely to harm themselves, their co-workers, or any others who enter the premises.

Service and Assignment: Executive and Corporate Services
Starting Date: As soon as possible
Shift and Hours of Work: 1.0 FTE - full-time - days, currently 08:00 - 16:15
Pay Scale: As per established salary scale
Specifications: Assignment and hours of work are subject to change at any time as per operational requirements.
Closing Date: October 29, 2024

Required Qualifications

Education:

• Business Administration certificate and/or an equivalent combination of formal education and related experience, preferably in a health care environment.

Experience:

• Minimum 5 years practical experience in a senior support role;
• Experience directly related to executive level administrative functions, including to a Board of Directors is an asset;
• Demonstrated proficiency working in a computerized environment and with MS Office.

Abilities and Skills:

• Ability to communicate (verbal and written) in both official languages (French and English) is required;
• Exceptional interpersonal communication skills and proven ability to establish and maintain successful working relationships at all levels within the organization and with external stakeholders;
• Exceptional organizational skills and ability to understand detailed information;
• Demonstrates responsibility for and accurately handles the details associated with one's work; is conscientious about accuracy; maintains appropriate confidentialities.
• Strong IT skills required;
• Ability to adapt to a changing environment and respond with initiative;
• Ability to prioritize workload;
• Must be in good physical and mental health;
• Ability to demonstrate a satisfactory employment record, including attendance; and
• Current Criminal Record Check for the Vulnerable Sector and Adult Abuse Registry Check deemed satisfactory by the Employer.

Knowledge:

Demonstrates knowledge and support of:
• Actionmarguerite's mission, vision, values; Resident Bill of Rights, and Actionmarguerite's policies and procedures;
• Workplace Health and Safety and safe work practices; and
• W.H.M.I.S. program.

This position is designated bilingual (French/English). All staff are hired for the facility. Employees may hold more than one position in different Actionmarguerite facilities, where the sum total of hours does not exceed 1.0 full-time equivalence.

Our organization takes its mission of service and compassion to the heart of everything we do. All Actionmarguerite team members have the opportunity to create welcoming environments where is life is good for all who come through our doors. Each and every employee is essential in making a positive difference in people's lives. That's what you'll be doing when you join our team. Actionmarguerite is a leading provider of long-term care and exceptional health services focused on supporting adults living with complex health needs, with a unique mandate to serve the Francophone community. Because we offer a wide range of services, we have positions to suit many interests and qualifications.