Administrative Assistant

Can you see yourself providing administrative assistance in improving and implementing processes and documenting and implementing work processes and standards to meet WL and CNL business objectives? f you answered yes, then this may be the job for you as our Whiteshell Laboratories (WL) location is looking for an Administrative Assistant to provide support in the areas of mission assurance, human performance, quality assurance (QA) / quality control (QC) and training. Apply today!

What will you be doing!

• Scheduling meetings and appointments.
• Coordinating meetings, such as booking rooms, sending invites, and ordering catering.
• Preparing correspondence, minutes, and action lists.
• Tracking and following up on actions placed on Mission Assurance Director and other division staff.
• Acting as a liaison between Mission Assurance, the Senior Leadership team, and all other division staff.
• Organizing events such as division seminars, workshops and international conferences.
• Arranging/coordinating travel.
• Maintaining accurate office records and files/follow-up system for outstanding issues.
• Work with various groups within and outside the departments to ensure reporting requirements are met.
• Reviewing and updating documents to ensure format requirements are met.
• Communicating objectives, directives, policies/procedures, and general information to staff.
• Providing status updates and supporting documentation for various scorecard/project reporting.
• Handling sensitive and confidential information pertaining to all levels of Departmental and/or Divisional staff.
• Working with the Mission Assurance Director and Divisional Managers to assist in preparing promotion cases.
• Coordinating meetings and gathering data from managers for various HR processes, such as performance management cycle and succession planning.
• Assisting in the budget process (reporting forecasts and submissions to Finance).
• Coordinating smaller-scale business support projects or providing administrative support to larger projects.
• Tracking and ordering supplies.
• Photocopying/printing.
• Submitting maintenance/IT requests.
• Submitting expense reports.
• Other duties as assigned by your manager.
  

What we are looking for:

• Education
  • Post-secondary training in Office/ Business Administration or a similar field.
• Experience
  • Minimum of five (5) years experience in an administrative role.
• Knowledge, Skills & Abilities
  • Proficiency in MS Office with expertise in Microsoft Word, Excel, PowerPoint, Visio and Outlook.
  • Detail-oriented and comfortable working in a fast-paced office environment.
  • Excellent written communication skills.
  • Superior organizational skills and dedication to completing projects in a timely manner.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Can work independently without supervision.
  • Must be "team" oriented with demonstrated ability to work well with others and promote a positive work environment.
  • Demonstrated tact, diplomacy, trust, and discretion in handling sensitive and confidential information.
  • Knowledge of office management systems and procedures.
  • Knowledge of QA Manual and Procedures.
  • Knowledge of Human Performance, Performance Assurance, QA/QC and training compliance programs.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's "Standard on Security Screening" and the "Policy on Government Security."
    

Working Conditions:

• We have a compressed work week, which consists of a four-day work week and ten hours a day - starting at 6 am.
• The majority of duties involve screen time, typing and sitting for extended periods.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package :

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that's right, no waiting period;
• Tuition support;
• Pension and,
• A compressed workweek allows you to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being, and at CNL, we value this!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.
  

Location:

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects, including accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways.

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