Administrative Assistant

Do you enjoy managing a variety of administrative support duties to help maintain effective and efficient office operations? Our Whiteshell Laboratories (WL) location is looking for an Administrative Assistant to support the Whiteshell (WL) Emergency Management (EM) Department. Apply today!

What will you be doing!

• Supporting departmental bi-weekly, monthly, quarterly, and annual reporting.
• Assisting departmental staff as required in preparing high-quality documents through preparing, processing, and formatting documents, forms, and other correspondence.
• Supporting the department in the operation and maintenance of department record-keeping systems.
• Acting as assistant to the department by helping to organize their time, i.e., arranging/maintaining schedules of meetings, maintaining MS Outlook calendars, arranging travel, scheduling appointments, assisting in the preparation of presentation material and in the setup of equipment.
• Purchasing office supplies and other operating materials for the department.
• Providing back-up to WL Fire Protection Department as required.
• Providing back-up to WL Fire Operations Admin as needed.
• Facilitating staffing issues and handling sensitive and confidential information.
• Assisting the team with monitoring and maintaining employee training records and scheduling training as required.
• Completing general office duties, including typing, photocopying, maintaining office equipment, restocking supply cupboards, scanning, booking conference rooms and arranging catering.
• Handling all aspects of communications, such as responding to queries, internal and external telephone inquiries, and email communication.
• Composing, formatting, and issuing correspondence, agendas, minutes of meetings, data, and presentation material.
• Maintaining department and electronic filing systems and managing public folders and shared areas.
• Other duties as assigned by your manager.
  

What we are looking for:

• Education
  • Secondary school graduate, plus one (1) year post-secondary in Office Administration or other similar program, or the equivalent in experience.
• Experience
  • Minimum of five (5) years of related experience.
  • Experience in document control would be an asset.
  • Experience with DevonWay, ATOM, MS Access, and Visio would be an asset.
• Knowledge, Skills & Abilities
  • Excellent interpersonal, written, and oral communication skills are essential.
  • Demonstrate tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
  • Demonstrated ability to use initiative and apply good judgment in an environment of changing and often conflicting priorities.
  • Knowledge of Quality Assurance and regulatory requirements would be an asset.
  • Must have exceptional organizational skills, the ability to prioritize, and be able to effectively manage time.
  • Ability to understand complex and detailed information is essential.
  • Detail-oriented and conscientious about accuracy while still being able to meet deadlines.
  • Excellent interpersonal communication skills and proven ability to maintain successful working relations at all levels within the organization and with external stakeholders.
  • Highly motivated and able to work with minimal supervision.
  • Must possess good knowledge of the correct usage, spelling, and punctuation and be highly experienced and proficient in editing and handling large documents.
  • Must have a sound knowledge of computers and the ability to understand, use, apply, and combine various software, such as the MS Office Suite (Word, Outlook, Excel, and PowerPoint).
  • Must understand and be able to navigate the use of shared document storage areas.
  • Must have a working knowledge of office equipment such as laser and colour printers, FAX machines, photocopiers, and scanners.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's "Standard on Security Screening" and the "Policy on Government Security."
    

Working Conditions:

• We have a compressed work week, which consists of a four-day work week and ten hours a day - starting at 6 am.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package :

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that's right, no waiting period;
• Tuition support;
• Pension and,
• A compressed workweek allows you to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being, and at CNL, we value this!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.
  

Location:

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways.