Administrative Coordinator (Part time - Mat leave coverage for 16 months)

ACML's Maintenance team is hiring! Are you looking for a challenging and rewarding career with Canada's leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you!

WHO ARE WE?

With over 53 years of experience throughout North America, Angus Consulting Management Limited ("ACML") is one of Canada's most trusted facility operations management companies. We have extensive knowledge managing critical environments including data centers, healthcare facilities, commercial facilities, central utility plants and Public Private Partnership projects.

Position Summary:

Under the direction of the Site Manager, the part-time Administrative Coordinator is responsible for providing comprehensive clerical support to the department.

WHAT WILL YOU BE DOING?

• Facilitate the operation of the department through comprehensive assistance and clerical support.
• Maintain both the hard and soft filing systems for document management for the department.
• Ensure invoicing and purchasing documentations are completed and tracked.
• Validation of Credit Card Purchases
• Research discrepancies in billing.
• Handle telephone inquiries.
• Review utilities invoicing for discrepancies and track utility usage as directed.
• Maintain a good working relationship with the client and communicate delays under the direction of the site manager due to a lack of parts and/or external services
• Schedule and track training courses for the maintenance staff throughout the year and documents attendance.
• Assist site operations team in project work estimates
• Coordinate and oversee day-to-day administrative tasks for the Facilities Management team, including, maintaining files, answering phones, responding to emails, and maintaining office supplies.
• Support the Facilities Management team by creating reports, collecting data, analyzing data.
• Assist in the coordination of facility maintenance and repair work, including the procurement of goods and services, and scheduling of contractors.
• Maintain records, databases, and files of maintenance and repair work, contracts, and expenditures.
• Develop and maintain positive working relationships with internal and external stakeholders.
• This is not an exhaustive list and will be adjusted as the needs of the site.

WHO ARE WE LOOKING FOR?

• Successful completion of Grade 12.
• A minimum of 2 years of office experience, preferably in a maintenance environment.
• Excellent communication skills (oral and written) and the ability to work in a team environment.
• Proficiency in Microsoft Office Products (Excel, Word, PowerPoint and Outlook).

ACML is now a CBRE company. Please refer to the CBRE Global Recruitment Privacy Notice

Accessibility

ACML is committed to providing an accessible work environment. Upon request during the recruitment process, ACML will accommodate applicants with disabilities.

For more information on our Accessibility Program please refer to our Accessibility Policy