Executive Assistant - Office of the CEO
June 21 2024
Industries
IT: Equipment, Network
Vancouver, BC • Full time
About GeoComply
We’re GeoComply! We are at the forefront of geolocation, cybersecurity, and anti-fraud innovation, developing and delivering cutting-edge technologies to help ensure regulatory compliance, combat bad online actors, alleviate user friction, and protect businesses from fraud.
Achieving significant business and revenue growth over the past three years and dubbed a tech “Unicorn,” GeoComply has been trusted by leading global brands and regulators for over ten years. Our compliance-grade geolocation technology solutions are installed on over 400 million devices and analyze over 12 billion transactions a year.
At the heart of it all is the people, united by a deep commitment to problem-solving and revolutionizing how people and businesses use the internet to instill confidence in every online interaction. With teams across five countries, three continents, and a global customer base, we have no plans to slow down.
The Role
As the Executive Assistant - Office of the CEO, you will play a critical role in supporting the Office of the CEO. Reporting to the Manager, Office of the CEO, you will provide high-level administrative support, handle sensitive and confidential information, calendar management, coordinate meetings, manage travel arrangements, and act as a liaison between the executives and internal/external stakeholders.
This role requires exceptional organizational skills, attention to detail, and the ability to thrive in an ambiguous, hypergrowth environment.
Key Responsibilites
- Calendar and Communications Management: Proactively manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and events.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Follow up with stakeholders to ensure deadlines are met and action items are acted on.
- Provide Ad Hoc support in a fast-paced environment.
- Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Reconcile and process travel expenses in accordance with company policies.
- Meeting and Events Coordination and Support: Prepare and coordinate meeting materials, including agendas, presentations, and reports.
- Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up.
- Provide logistical and administrative support for org-wide and cross-functional meetings and events (i.e. All-Team meetings, Team Offsites, etc).
- Provide strategic, operational, administrative, and project support in areas such as compliance, social media content management, marketing, and other relevant departments as required.
- Project Management: Assist in managing key projects, ensuring deadlines are met and deliverables are achieved.
- Collaborate with various departments to coordinate project activities and communications.
- Prepare reports and presentations as required.
Who You Are
- Knowledgeable. You have 3+ years of experience as an Executive Assistant in a fast-paced environment to a CEO, Founder or other C-Suite Executive.
- Keen and proactive. You’re the kind of person who thinks outside the box and acts on them. A real go-getter!
- Intuitive. You use your high emotional intelligence to read a room and understand key stakeholders. What’s the best way to get something done? You’ll know.
- Excellent prioritization skills. The to do list is as long as a Costco receipt. Help our CEO pay the most attention to the things that need the most attention.
- Assertive and confident. You follow up with people and getting things done on time requires tact. You’re the kind of person who isn’t scared of a follow up email.
- Compelling Communicator. You can put together a great presentation and draft an easy-to-follow email.
Bonus Points
- Project Management experience (Jira/Confluence)
- Are interested in learning about and growing in the cyber security space - a rapidly growing vertical.
$76,000 - $104,000 a year
Our compensation reflects the cost of labor across several Global markets. The salary for this position ranges from $76,000/year up to $104,000/year. Pay is based on several factors evaluated throughout the interview, including market location, job-related knowledge, skills, and experience. At GeoComply, our salary bands are crafted with purpose. They testify to the diverse range of skills and experiences that fuel our success. In addition to our competitive salary package, we also offer the following personal and professional development benefits:
- Performance-based bonus
- Equity plans
- Paid vacation and sick days
- Extended health benefits
- Generous Learning & Development Allowance
- Sports and Physical Wellness budget (30% of L&D Allowance)
- Charitable and DEI initiatives
- Team-building events
Apply Now!
Interested in joining our team? Send us your resume and a cover letter. We can’t wait to meet you!
Commitment to Diversity and Equity.
If you don't tick every box in this job description, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity rather than ticking boxes, so if this resonates with you, please apply.
Search Firm Representatives Please Read Carefully
We do not accept unsolicited assistance from search firms for employment opportunities. All CVs or resumes submitted by search firms to any employee at our company without a valid written agreement in place for this position will be considered the sole property of our company. No fee will be paid if a candidate is hired by GeoComply due to an agency referral where no existing agreement exists with the GeoComply Talent Acquisition Team. Where agency agreements are in place, introductions must be through engagement by the GeoComply Talent Acquisition Team.
Why GeoComply?
Joining the GeoComply team means you’ll be part of an award-winning company to work, learn and grow. We are fast-paced, high-impact, and have a can-do team culture.
To be successful in our organization, you need an eager attitude, professionalism, and the confidence to willingly work to prove yourself and your ideas, and earn the trust of the organization.
Here’s why we think you’d love working with us.
We’re working towards something big
We’ve built a reputation as the global market leader for geolocation compliance solutions for over 10 years. We’re trusted by customers from all over the world, and the next few years will be particularly exciting as we continue to scale across new markets.
Our values aren’t just a buzzword
Our values are the foundation for what we as a company care about most. They signify the commitment we make to each other around how we act and what we stand for. They are our north star as we work together to build a company we’re all proud to be a part of. Learn more, here.
Diversity, equity, and inclusion are at the core of who we are
In collaboration with our team and external partners, we promote DEI in our recruitment and hiring practices; scholarships and financial aid; training and mentorship programs; employee benefits, and more.
Learning is at the heart of our employee experience
At GeoComply, we foster an environment that empowers every employee to gain the knowledge and abilities needed to perform at their very best and help our organization grow. From a professional development budget to local training opportunities, knowledge-sharing sessions and more, we are continually investing in employee career growth and development.
We believe in being a force for good
We profoundly care about our impact on the world and strive to make meaningful contributions to the communities we work and live in. Our Impact division focuses on philanthropic and social responsibility initiatives, including supporting our local communities, advancing equality, and harnessing our technology to protect vulnerable groups. Learn more, here.
We care about our team
Our GeoComply team is talented, driven and hard-working, and is known for its positive attitude and energy. At GeoComply, we take care of our employees with the total package. Team members are generously rewarded with competitive salaries, incentives, and a comprehensive benefits program.
We value in-person collaboration
GeoComply culture thrives on a dynamic mix of in-person energy and independent focus and we champion a hybrid work model that blends the energy of in-person collaboration with the flexibility to work from home. Our 3-day in-office policy fosters teamwork and innovation, while also recognizing the importance of individual work styles and needs.
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At GeoComply, we live our value of Act with Integrity. Our workplace is built on mutual respect and inclusion, and we welcome applicants of all backgrounds, experiences, beliefs, and identities. Creating an accessible interview experience for all candidates is important to us. If you have any requests (big or small) throughout our hiring process, please don’t hesitate to let us know so we can do our best to prioritize your needs.
We care about your privacy and want you to be informed about your rights. Please read our Applicant Privacy Notice before applying for the position.
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