The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Connect with us!
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members! You can also visit us on Indeed and Glassdoor.
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Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health:
Provides varied administrative and secretarial support to the Directors, Innovation, Planning & Transformation and related Managers/Programs by performing duties such as coordinating the workflow for the assigned area which includes developing and implementing office policies and procedures; performs administrative and secretarial duties which includes preparing a variety of documents, performing word processing, compiling and analyzing data and preparing statistical reports, setting up and maintaining files; responds to a variety of inquiries received by telephone, email and in person.
Responsibilities
- Coordinates the workflow for the assigned area; develops and implements new work methods and procedures; identifies problems; develops alternative solutions and implements changes.
- Provides secretarial and administrative support by drafting correspondence, preparing a variety of documents such as reports, letters and memoranda, recording minutes, preparing agenda and minutes for distribution and following up on action items as required.
- Performs word processing duties such as inputting relevant information, maintaining relevant registers, updating manuals and preparing legal, and other reports, charts, tables, letters, presentation material and newsletters from rough draft and/or general instruction using a variety of software applications such as word processing, spreadsheets, graphics, and databases.
- Performs receptionist functions such as receiving visitors, answering the telephone, directing calls and taking messages, providing information and directing to appropriate area.
- Performs record management duties such as setting up and maintaining numeric, alphabetical and subject filing systems, indexing files, and materials to be filed, and conducting file searches for requested information.
- Sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents.
- Arranges meetings as directed, books and sets up meeting rooms; makes travel arrangements as necessary; organizes formal events such as conferences and seminars.
- Gathers and compiles information as required such as statistical data on relevant departmental operations; researches, organizes, and summarizes information for reports.
- Maintains a functioning office environment through supportive maintenance of equipment and arranges for servicing as appropriate.
- Provides relief coverage for other Administrative Assistants in the Administration area.
Qualifications
Education and Experience
Grade 12, graduation from a recognized administrative or secretarial program plus three (3) years' recent, related experience or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities
- Ability to type at 55 w.p.m.
- Ability to operate a personal computer and apply a variety of software applications.
- Ability to communicate effectively both verbally and in writing.
- Demonstrated ability to organize and prioritize work in an environment subject to changing deadlines, stress and interruptions.
- Ability to work independently using initiative and judgement with limited direction.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.