Co-op Administrative Assistant

Company Profile

Division 15 Mechanical Ltd. is an award-winning mechanical Contractor providing design-build, design-assist and construction services for Mechanical and District Energy Systems throughout British Columbia. Division 15 utilizes Building Information Modelling (BIM) and pre-fabrication in a number of sectors, including commercial, education, civic and healthcare, and strives to stay on top of the latest trends in the construction industry. This progressive approach combined with our wealth of construction experience equips us with the necessary tools to confidently manage any project. Division 15 Mechanical operates according to the following core values:

Safety: A Culture of Safety.
Talent: The promotion of ongoing training, education & career development for our teams.
Respect: Respect for individuals in our workplace.
Integrity: Honest & ethical dealings with our clients, vendors & personnel.
Value: Fair but firm pricing of quality services to clients; we will provide value for money, not
buy our way to the bottom.
Innovative: To stay on the leading edge to provide Advanced Mechanical Solutions.
No Assholes: Partnering with people who share our values & seek win-win outcomes.
Growth: Grow sustainably based on working with select partners in the right market

Perks & Benefits:

• A comprehensive benefits package including an RRSP/Deferred Profit-Sharing Plan.
• A positive work environment that recognizes dedicated team players
• Continued professional development at all levels
• Reduced summer and holiday hours
• Referral bonus

Job Overview

Reporting to the Administrative Manager and working with Senior Administrative Assistant, the Co-op Administrative Assistant will provide administrative support to all Departments and develop strong working relationships with all office staff, field personnel, suppliers, and contractors. The Administrative Assistant will focus mainly on reception duties, office administration support, estimating support, and project team support.

This role has the potential to transition into a permanent position based on performance and business needs.

Key Responsibilities

• Reception tasks such as managing incoming and outgoing mail and couriers, greeting visitors, answering a single phone line, and ensuring the office is tidy and organized
• Office administration assistance such as maintaining stock of stationary supplies, printers, coffee and creamer, etc.
• Administrative support such as: event planning and setup, electronic and hard copy filing, database updates, etc.
• Support Accounting department with invoice processing.
• Provide operational support for recruitment and other HR functions.
• Supporting various departments - field, project management, and estimating as needed
• Scheduling and taking minutes for select project meetings

Required Competencies and Qualifications

• Currently enrolled in a post-secondary program in Business Administration, Human Resources, Office Management, or a related field.

Key Soft Skills:

• Detail-oriented
• Intuitive, willing to take initiative, and proactive
• Highly organized
• Resourceful multi-tasker with the ability to effectively prioritize workload
• Approachable, responsive & supportive
• Punctual
• Professional demeanor and appearance
• Excellent communication skills

Key Hard Skills:

• Intermediate to advanced Microsoft Excel, Word, Outlook, PowerPoint and Teams (O365), able to use formulas in Excel
• Fluent in English, with strong writing and proofreading abilities.
• A driver's license and vehicle are highly recommended, as one requirement of the job is to pick up cream for the office every week, and other supplies on an as-needed basis.

If you are ready to kick-start your career with real-world experience, apply today!