Program Administration Coordinator - Community & Continuing Education

Under the direction of the Operations Manager or designate, the incumbent will provide the overall program coordination for a variety of designated programs and courses.

• Assist in the acquisition and assess the organization and maintenance of program and course resources, supplies, materials and equipment.
• Ensure all information pertinent to funding and reporting requirements is collected and disseminated.
• Field and refer student concerns, link with student services and liaise with instructors.
• Organize, record and maintain all pertinent program information.
• Assist with student recruitment and retention.
• Assist with and assess registration and intake processes and advertising campaigns.
• Organize, update and record all pertinent student information including maintenance of student records, files and databases.
• Assist with the recording and submission of course completions.
• Assist with the monitoring and maintenance of program costs.
• Arrange for workshops, guest speakers, and organize classroom calendars.
• Respond to student and general public requests.
• Assist with the implementation and maintenance of reporting structures that meet funding and sponsorship requests.
• Assist with program linkages and communication strategies between programs, staff and external partners.
• Assist instructors in implementing learning plans.
• Assist in liaising with employers to research, select, and confirm work placement sites for students.
• Provide supervision and training support in work placement settings.
• Disseminate information to instructors, students and other college programs.
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners.
• You will promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties.

• Recognized one (1) year certificate in business, communication or office computer skills.
• 3 years or more Experience in program coordination or administrative assistance experience.
• Excellent problem solving and judgment skills.
• Demonstrated understanding of the need for Aboriginal experts and practice within the program area.
• Strong organizational, interpersonal and communication (both written and verbal) skills.
• Commitment to a learner centered focus.
• Demonstrated ability to maintain accurate detail, while balancing several Ministry and funder reporting requirements.
• Competency in word processing and database management.
• Ability to work independently and follow both written and verbal instructions.
• Demonstrated understanding of student access, retention and cultural issues.
• Familiar with various learning strategies and styles.
• Demonstrated ability to work and communicate effectively within a team environment.

Work Schedule: 10 weeks at 35 hours (March 17-May 16) and 2 weeks at 25 hours (May 19-30).

A satisfactory Criminal Record Check is required as a condition of employment to comply with program funding.