Marketing & Communications Coordinator

We are currently seeking a Marketing & Communications Coordinator to join our team.

The Marketing & Communications Coordinator is responsible for providing all aspects of administrative support to the Marketing & Communications Team. This role involves many different functions, including the coordination of scheduling and logistics, handling confidential and sensitive information, budget management, tracking and office coordination. This role will be required to build excellent working relationships and communications within the organization. In this position the coordinator has a broad view of all Marketing/Communication activities and offers an excellent entry point for growing a career in this area.

Here's what would be included as a part of your typical day

1. Department Support: Engages with teams to support marketing/communications tasks including administrative support duties for projects and campaigns; assists with on-boarding of new team members; keeps apprised of department priorities and projects; and creates progress reports as necessary.
2. Marketing, Community, & Communications Support: Supports various marketing programs/functions which include but are not limited to social media tracking, Tent & Popcorn administration, work orders, event support, and printing. Supports the local community investment team with volunteer administration, committee participation, event administration, and equipment/vendor resources. Supports the communications team with email box, HUB posting and Thrive Magazine.
3. Administration: Provides day-to-day effective and responsive administrative support to the VP of Marketing and Communications as well as other work as assigned to support the other leaders in Marketing & Communications. Takes the initiative to prepare documents as needed; facilities coordination (equipment upkeep) maintains relationships with internal and external resources.
4. Budget Management: Supports budget tracking and questions for entire marketing & communications team including invoicing, purchase orders, cheque requisitions, new suppliers, and expenses. Able to communicate/reconcile the budget tracking; and prepares monthly expense claim reports for senior level leadership within the department.
5. Meeting Coordination: Responsible for scheduling, planning, and coordinating meeting logistics using considerable judgment and discretion; creates agendas, manages documents, takes thorough meeting notes when required, and follows-up on items arising from meetings and conversations; schedules networking meetings, including contacts outside of the credit union system; and prepares for meetings by creating and supporting with PowerPoint presentations.
6. Leader Support: Anticipates needs and provides confidential administrative support functions including information triage and exchange; assists other department leadership as directed by the VP of Marketing and communications; and is responsible for making all travel arrangements for the including maintenance of accounts and related expenses.

Required Skills, Experience & Qualifications

• 2-year certificate (administrative or business-related program) required
• 2 years of successful experience working in an administrative or executive assistant role.
• Previous experience working in a marketing/communications department would be considered an asset.
• A natural curiosity and exuberant energy befitting of our dynamic marketing team
• Proven ability to provide exceptional service in a high paced, multi-demand environment
• Advanced ability to build trusting relationships and communicate effectively
• Strong skill and ability with the Microsoft Office Suite including Outlook calendar management
• Comfortable using online systems and apps; web content management experience would be an asset
• Demonstrated ability to apply critical thinking, problem solve and work effectively with little instruction to provide value to a team of professionals
• Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.