Administrative Assistant - Prefab Shop

The Administrative Assistant is key to ensuring efficient daily operations within our prefab shop in Langley. This position supports administrative processes, coordinates deliveries, maintains records, and ensures smooth team communication. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, changing environment.

*Hours of work are 6:15 AM - 2:30 PM, Monday to Friday.

Company Description:

True Mechanical is one of BC's largest full-service, self-performing mechanical contractors. We specialize in designing and installing plumbing and HVAC mechanical systems of varying complexities for commercial, residential, institutional, industrial and retrofit projects.

We are people-centric and value-based, and we believe in creating a positive and supportive environment where diverse people can come together to thrive. At True Mechanical, we believe that transparency is key and that clear information is vital to building relationships as much as it is to the systems we install. We encourage our team members to provide their input on what can make us better so we can, in turn, help them be the best they can be in our trade.

Why Work for True Mechanical?

Compensation and Benefits:

• We are proud to provide competitive and comprehensive compensation to our team.
• 100% employer-paid extended health care, training allowances, employee perks & RRSP contributions.
• We believe compensation should come in more forms than a pay-check: team-bonding events, company merch, employee appreciation lunches, bi-annual industry events, sports games, and leadership & development training.
  

Our top benefits include:

• Dental - 100% coverage on basic services
• Prescription Drug coverage
• Mental health supports, including Registered Clinical Counsellors, Psychologists, Clinical Counsellors, Psychoanalysts, Social Workers and Psychotherapist
• Massage therapists
• Speech therapists
• Physiotherapists
• Naturopaths
• Acupuncturists
• Chiropractors
• Podiatrists or chiropodists
• Emergency Travel Assistance

As a full-time employee, you participate in the following programs through a monthly payroll deduction. You are eligible for these benefits as long as you are employed with us.

• Accidental Death & Dismemberment and Life insurance up to $350,000 up to age 65; then up to $175,000 up to age 70.
  Life insurance for your spouse $10,000 and $5,000 for each child up to your 70th birthday.
• Short-Term Disability up to $700 per week for a maximum of 26 weeks
• Long-Term Disability up to $6,000 per month up to age 65.

ROLES & RESPONSIBILITIES

General Office Administration

• Greet and assist visitors in a professional and welcoming manner.
• Manage incoming and outgoing mail every week.
• Maintain office and kitchen supplies to support daily operations.
• Process and submit employee timesheets in a timely manner.
• Assist with planning and coordinating team events.
• Ensure the office and lobby areas remain clean and organized.

Prefab Shop Support

• Process work orders and maintain accurate records.
• Monitor and distribute emails related to prefab operations.
• Schedule maintenance and inspections for shop equipment.
• Organize and track packing slips and supplier RFQs.
• Print large-format drawings as required.
• Coordinate shipping and delivery of prefab orders.

Logistics & Tool Crib Support

• Scan and upload truck schedules weekly.
• Arrange courier services and deliveries as needed.

*Responsibilities may be adjusted based on company needs and growth.

Qualifications & Skills

• One to two years of prior experience in an administrative role.
• Strong problem-solving and critical-thinking abilities.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Willingness to learn and grow within the company.