Executive Assistant, Office of the Secretary Treasurer

Chilliwack School District

Executive Assistant

Chilliwack School District No. 33, located at the eastern end of the Fraser Valley, is one of a few growing school districts in the province. The District is privileged to operate within S'olh Temexw, the traditional territory of the Stó:lō People, enriched by the cultural heritage of the Pilalt, Sema:th, and Ts’elxwéyeqw.

Our district serves approximately 14,500 students and employs around 2,100 dedicated employees. Here, you'll find a diverse, inclusive, and forward-thinking environment committed to creating a safe, caring, and healthy learning and working environment. Embracing our core values of Inclusion, Diversity, Kindness, Equity, and Innovation, we collectively strive to meet the present needs of our students, employees and community, while remaining flexible to anticipate and respond to future priorities. Syós:ys lets’e th’ále, lets’emót – one heart, one mind, working together for a common purpose.

About the Position

The Chilliwack School District is seeking a detail-oriented and highly organized Executive Assistant to join the Secretary Treasurer’s Office. Reporting directly to the Secretary Treasurer, the Executive Assistant plays a pivotal role in providing comprehensive, high-level, confidential administrative support to the Secretary Treasurer and department leaders, including the Assistant Secretary Treasurer and Director of Facilities and Transportation.

Core responsibilities include:

• Executive Support: Oversee the efficient operation of the Secretary Treasurer’s office by coordinating workflow, managing priorities, and supporting communication between internal and external stakeholders.
• Administrative Support: Provide high-level administrative support, including preparing reports and correspondence, managing schedules, and organizing meetings and events.
• Operational Support: Liaise with internal departments to support procurement, project coordination, and communication initiatives. Act as the district liaison for insurance matters, including policy renewals, incident reporting, and responding to inquiries.
• Event Coordination: Plan and manage event logistics, including scheduling, travel arrangements, and on-site coordination.
• Collaboration: Serve as a trusted liaison across departments, fostering collaboration and proactively addressing challenges to ensure seamless operations.

Salary Range: $67,879 to $84,848 commensurate with experience.

Qualifications

• Grade 12 graduate with a post-secondary diploma or certificate in finance, business administration, or the legal field.
• Minimum of 3 years of progressive experience in an administrative or executive assistant role, preferably in a school district or public sector environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database tools.
• Strong organizational, communication, and interpersonal skills with demonstrated ability to manage multiple priorities and meet deadlines.
• Commitment to confidentiality, accuracy, and professional development.

How to Apply

If you are a detail-oriented professional eager to contribute to the success of the Chilliwack School District, we encourage you to submit your application today. The application deadline is January 20, 2025, at 3:30 pm.

To apply, please visit Make a Future at https://bit.ly/40nzbLx.

Inquiries can be directed to careers@sd33.bc.ca.

Chilliwack School District is committed to diversity and inclusion, and encourages candidates who self-identify as Indigenous, LGBTQIA2S+, a member of a visible minority and/or a person with a disability to apply for all positions within the School District.