Program Administration Coordinator (Burns Lake PT)

Under the direction of the Regional Director/Associate Regional Director or designate, the incumbent will provide the overall program coordination for a variety of designated programs and courses. The incumbent will:

Assist in the acquisition and assess the organization and maintenance of program and course resources, supplies, materials and equipment;
• Ensure all information pertinent to funding and reporting requirements is collected and disseminated;
• Field and refer student concerns, link with student services and liaise with instructors;
• Organize, record and maintain all pertinent program information;
• Assist with student recruitment and retention;
• Assist with and assess registration and intake processes and advertising campaigns;
• Organize, update and record all pertinent student information including maintenance of student records, files and databases;
• Assist with the recording and submission of course completions;
• Assist with the monitoring and maintenance of program costs;
• Arrange for workshops, guest speakers, and organize classroom calendars;
• Respond to student and general public requests;
• Assist with the implementation and maintenance of reporting structures that meet funding and sponsorship requests;
• Assist with program linkages and communication strategies between programs, staff and external partners;
• Assist instructors in implementing learning plans;
• Disseminate information to instructors, students and other college programs;
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners.
• You will promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties.

• Recognized one (1) year certificate in post-secondary academic training in business, communication or office computer skills.
• 3 years or more of comprehensive program coordination or administrative assistance experience.

• Excellent problem solving and judgment skills.
• Demonstrated understanding of the need for Aboriginal experts and practice within the program area.
• Strong organizational, interpersonal and communication (both written and verbal) skills.
• Commitment to a learner centred focus.
• demonstrated ability to maintain accurate detail, while balancing several ministry and funder reporting requirements.
• Competency in word processing and database management.
• Ability to work independently and follow both written and verbal instructions.
• Demonstrated understanding of student access, retention and cultural issues.
• Familiar with various learning strategies and styles.
• Demonstrated ability to work and communicate effectively within a team environment.