Office Administrator

About Securiguard

At Securiguard, our purpose is simple: to make people feel safe. That commitment starts with fostering an environment where our employees feel supported, valued, and empowered. With a team of over 4,000 security and safety professionals across Canada, we are industry leaders in corporate security, retail, property management, industrial projects, aviation, marine, government, and resource sectors.

About the Role

As the Office Administrator, you will be the first point of contact for employees, visitors, and external inquiries, ensuring a welcoming and professional office environment. You will manage front desk operations, answer calls and emails, handle administrative tasks, and support office and employee engagement initiatives. This role requires a high level of organization, attention to detail, and the ability to multitask in a fast-paced setting.

What You Would do

As the Office Administrator, you will be responsible for ensuring the smooth daily operations of the office, supporting employees, and managing key administrative tasks.

• Manage the front desk, acting as the first point of contact for all visitors, answering calls, and responding to emails in a professional and timely manner.
• Oversee office supply procurement and inventory by tracking, forecasting needs, and managing vendor relationships to ensure availability and cost efficiency.
• Organize and maintain office spaces to ensure a clean, professional, and functional environment.
• Coordinate meetings, mail distribution, business card requests, and service provider arrangements.
• Manage communications and relationships with property management, addressing parking, access, and building concerns for support staff employees.
• Process letters of employment with accuracy and timeliness for immigration, banking, and personal use.
• Coordinate and book corporate travel, including flights, accommodations, and transportation, while ensuring adherence to company policies and cost-effectiveness.
• Review monthly referral program reports to ensure accuracy and timely payout processing.
• Manage visitor interactions, reception emails, and social media inquiries professionally.
• Support employee events, meetings, catering, and engagement initiatives.
• Assist with People & Culture administration as needed.

What you bring

• Minimum one year of experience in office administration, front desk reception, or customer service.
• Post-secondary education in Business Administration or a related field (preferred).
• Strong organizational skills, with the ability to multitask and manage priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and familiarity with HRIS systems.
• Excellent verbal and written communication skills, with a professional and welcoming demeanour.
• High attention to detail and ability to work efficiently under deadlines.
• Ability to lift and move boxes weighing up to 25 lbs as needed.

Why Join Us?

We take pride in our reputation for excellence, innovation, and inclusion. As Canada's largest and highest-accredited K-9 detection and screening division, we provide security solutions in major cities, small towns, and remote locations by air, land, and sea.

At the heart of our success are our people. That's why we are proud two-time winners of Canada's Most Admired Corporate Culture award (2021, 2024) and recipients of the Canadian HR Award for Best Learning & Development Strategy. We believe that diversity strengthens our company, fostering an environment of equal opportunity, fresh ideas, and meaningful solutions for an evolving world.

At Securiguard, we live by our R.E.A.C.H. values:

Respect · Empathy · Accountability · Courtesy · Honesty

At Securiguard, you'll be part of a team that values collaboration, innovation, and employee growth. This is more than just an administrative role-it's an opportunity to make a meaningful impact by ensuring a seamless and welcoming office environment.

If you're organized, detail-oriented, and enjoy being the first point of contact in a dynamic workplace, we'd love to hear from you!

Ready to join the team? Apply today!