Administrative Assistant/receptionist

Receptionist/ Administrative Assistant

Burnaby, BC

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Receptionist/ Administrative Assistant

In this role, you'll be located at our Burnaby, BC office and report directly to the Senior Office Administrator, Western Canada. You'll have the chance to gain valuable experience in the Engineering Consulting industry!

What a day at EXP has in store for you:

• Open the office and reception area
• Maintain office cleanliness throughout the day, including kitchens, reception, boardrooms, lab, and patio
• Answer and direct telephone calls in a professional and friendly manner
• Greet all office visitors and guests and maintain cleanliness of the front entrance
• Maintain Health & Safety protocols and procedures for office staff and guests
• Review, stock, and provide a summary of supplies required to maintain kitchens and printer supplies
• Manage incoming and outgoing regular mail, courier shipments, and receipts
• Prepare meeting rooms, including set-up, reset, catering, and clean-up before and after meetings
• Ensure boardroom technology is always operational and liaise with IT for any inconsistencies or issues
• Perform other administrative duties such as data entry, copying, emailing internal documents, filing, archiving, document retrieval, scheduling and coordinating meeting rooms, information gathering, word processing, document binding, and document scanning
• Assist with administrative tasks for corporate and social committee events
• Assist the Office Operations team with HR support (Onboarding/Offboarding), including working with the Hiring Manager, Human Resources, Office Manager, and IT
• Invoice coding
• Other duties as assigned

What your experience looks like:

• You bring your positive energy and cheerful personality to our team, creating a welcoming and uplifting atmosphere for colleagues and clients alike
• Post-secondary degree or diploma or equivalent work experience in an administrative capacity
• Excellent written and verbal communication skills
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Prompt, detail-oriented, and organized multitasker who can meet deadlines
• Ability to maintain a filing system and accurate records
• Maintains a high level of confidentiality
• Must be able to meet deadlines, multi-task, prioritize, organize, and perform multiple work assignments simultaneously and work under pressure
• Professional, personable, self-motivated, and ready to take initiative
• Ability to work consistently and independently in a team setting