Executive Assistant
August 20 2024
Industries
Public administration
Remote
Fort McKay, AB • Full time
Executive AssistantCorporate Services Department
ABOUT THE ROLE
The Fort McKay First Nation (FMFN) is seeking a dependable and multitasked oriented individual who is flexible and works well in a team environment to fill the position of Executive Assistant. In this role the incumbent is responsible for providing a range of administrative and executive support duties to enhance the efficiency and responsiveness of the CEO, Chief and/or Council, and the Corporate Services and Governance Division. Utilizing a proactive approach, the role manages priorities; builds strong working relationships with Directors and departments; and manages various administrative duties. This is a permanent full-time position and is based on seventy-five (75) hours bi-weekly.
KEY RESPONSIBILITIES
Primary responsibilities include, but are not limited to:
- Enhances operational efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Carries out various administrative duties including scheduling, arranging meetings, meeting minutes, telephone messages, office support, and other various office duties for the CEO, Chief and/or Council.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Assists in coordinating band member concerns and requests by directing inquiries and coordinating with the assigned senior liaison.
- Plans, coordinates, and communicates administrative functions of industry and stakeholder meetings as required.
- Ensures assigned executives are briefed and prepared for speaking engagements, events and meetings in collaboration with the Communications Department.
- Provides support for special events as required.
- Represents the executive by attending meetings in the executive's absence, speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
- Maintains confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff, following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- Trains, mentors, and provides guidance to records and front desk staff.
- Performs other related duties as required.
- Diploma in Business Administration, Office Administration, or related diploma program.
- Five (5) years of direct work experience in an executive assistant capacity.
- An equivalent combination of education and experience may be considered.
- Hands-on experience with productivity applications, including word processing, spreadsheets, e-mail clients, and presentation software.
- Previous experience in handling confidential or sensitive information.
- Clean Criminal Record Check is required
- A valid Class Five (5) driver's license and a clean driver's abstract is required
- Travel as necessary and when required
- Ability to speak, read and write Cree and Dene is an asset
- Extensive Experience working in a First Nations community
At Fort McKay, we value the dedication of our employees, which is why we give so much in return. In addition to Competitive Pay, we also offer the following;
- Comprehensive Health benefits package with Medical, Dental and Vision coverage
- An employer matched Pension Plan
- A healthy work-life balance with an on-site fitness centre
- Transportation to and from work
- The opportunity to work with a community that is committed to protecting its traditional lands
The Fort McKay First Nation (FMFN) is composed of over 800 band members, including those of Cree and Dene heritage, with approximately 400 members residing in the hamlet of Fort McKay — a community located approximately 65 km north of Fort McMurray. Fort McKay offers the best of both worlds: remote northern life for the nature lover and proximity to a large city of about 70,000 people with all the amenities you need.
HOW TO APPLY:
ONLINE: https://fortmckayfirstnation2.applytojob.com/apply
You can also check us out on social media -> Facebook & LinkedIn
Closing Date: Open Until Filled
Please ensure you indicate the Competition #046-2024
Qualified candidates are invited to apply with a cover letter and resume detailing qualifications and experience as it relates to the position of interest. *Preference will be given to qualified applicants of Indigenous ancestry in any hiring decision, please declare your Indigenous status in your application.
ONLINE: https://fortmckayfirstnation2.applytojob.com/apply
You can also check us out on social media -> Facebook & LinkedIn
Closing Date: Open Until Filled
Please ensure you indicate the Competition #046-2024
Qualified candidates are invited to apply with a cover letter and resume detailing qualifications and experience as it relates to the position of interest. *Preference will be given to qualified applicants of Indigenous ancestry in any hiring decision, please declare your Indigenous status in your application.
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