Operations Administrative Assistant

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers

The Automotive Sciences portfolio within the School of Transportation is currently recruiting for a full-time permanent administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:

Key Responsibilities:

• Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, and attendance management.
• Coordinates and collaborates with all levels of administrative professionals on improving administrative efficiencies in support of department and school activities.
• Gathers, analyzes, and reports data on student numbers to ensure admissions targets are met.
• Assists with the development and implementation of marketing, recruitment, and retention strategies.
• Supports Human Resources activities, including recruitment, onboarding, performance tracking, and orientation of personnel.
• Assists with the preparation and monitoring of operating and capital resource budgets.
• Tracks and monitors department incomes and expenditures, ensuring alignment with budget forecasts.
• Coordinates special projects and initiatives led by the Associate Dean, ensuring timely execution and follow-up.
• Supports new staff members with orientation, key requisitions, office space, and resource setup.
• Plans and organizes department events, including faculty development sessions and student engagement activities.
• Coordinates meetings, including preparing agendas, itineraries, meeting notices, and related materials; manages the Associate Dean's calendar.
• Acts as a liaison with internal and external stakeholders to ensure effective communication and collaboration.
• Prepares various reports, organizes and tracks information, and maintains department documentation.
• Supports facility operations related to program delivery.

Skills & Abilities:

• Excellent interpersonal and communication skills.
• Strong organizational and time management skills.
• High attention to detail and accuracy in financial tracking and reporting.
• Adaptability and problem-solving skills in a fast-paced environment.
• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams) and other administrative systems.
• Familiarity with policies, guidelines, and procedures that impact department operations.
• Awareness of budget-related processes and student administration systems.
• Ability to exercise professionalism and discretion when handling confidential matters.

Qualifications:

• High school diploma or equivalent.
• Related post-secondary certificate or diploma preferred.
• Minimum of three years of related experience in administrative support roles.
• Experience in post-secondary administration or supporting senior leadership is an asset.
• Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.

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