c-level Executive Assistant

Master Flo Valve Inc. is currently seeking a full-time permanent C-Level Executive Assistant to work in Edmonton, AB.

Key Responsibilities:

• Provide intuitive administrative support to the President & CEO (President), CFO.
• Ensure direct reports of President deliver materials on a monthly or required basis.
• Organization and completion of board report requirements; including all note recording and follow up management.
• Secure and control all travel arrangements and Visa work permit requested.
• Over-sight and support of all international guests.
• Minute meetings and track actions for executive meetings.
• Complete SAP (ERP reports as required for the Team).
• Support the Chairman of the Board and any Board requirements including travel and other needs.
• Over-site and manage supervision Reception/Switchboard/ Records Management.

Duties Include:

• Maintain the complex daily calendar of the President:
• Pro-actively Organize and expedite office workload, co-ordinate meetings and schedule appointments.
• Serve as key liaison between the President and the Senior Managers.
• Prepare confidential documentation and general correspondence as required.
• Responsible for President and Executive travel arrangements. Initiate and maintain required travel visas as needed.
• Create effective presentations for meetings as required.
• Co-ordinate department files and records.
• Co-ordinate the relocation of employees including office arrangements.
• Ability to travel for Board Meetings and executive retreats on occasion.
• Coordinate Presidents/CEO activities to ensure no conflict.
• Support the Chairman of the Board as appropriate.
• Knowledge in International business travel and protocols.
• Provide administrative support to other senior managers as required.
• Handle any and all other needs of the Board and the President, CFO.

Qualifications:

• 5 - 8 years' experience in a senior administration role is required
• Post-secondary in Accounting, Legal or Administration/Business is required
• Board report and document presentations experience is required
• Financial acumen preferred.
• Some lease related legal experience preferred.
• SAP experience would be preferred.
• Multi-lingual is preferred.
• Advanced skills in Word, MS Outlook, Excel, PowerPoint, Onboard, Xero
• Advanced written and verbal communication skills.
• Attention to detail and accuracy.
• Very self-motivated and able to work under general supervision.
• Able to maintain utmost confidentiality.
• Ability to multitask.

What Master Flo offers YOU:

• Competitive compensation package, including a RRSP matching program, profit-sharing program, and health & dental package
• Work with an international company with roots of a family-owned business
• Positive working environment with a "big family" feel.
• Be a partner in helping our oil and gas customers around the world meet their most challenging flow management requirements.

We thank all applicants for their interest. However only those candidates identified for further consideration will be contacted.

Internal Candidates - please apply by logging in to UltiPro.

External Candidates - please apply with the Apply Now button.