Admin Assistant / Family Services Assistant

The Administrative Assistant/Accounting position leads and coordinates all administrative for the church and family services, as well as general office duties.

• Performs general office duties such as answers and screens telephone calls; files documents electronically or manually; photocopies and distributes materials and sends and receives fax/email material as requested; routine inquiries.
• Administrative:
  • Performs general office duties such as answers and screens telephone calls; files documents electronically or manually; photocopies and distributes materials and sends and receives fax/email material as requested; routine inquiries.
  • At times, will provide caring and listening to people in need, as well as be willing to offer prayer as appropriate.
  • Drafts and types correspondences or generates reports.
  • Maintains an accurate, ongoing record of all donations to the Centre, and sends acknowledgement.
  • Handles and ensures the protection of extremely confidential and sensitive employee/Officer, client and or program files.
  • Maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked).
  • Assists with preparation/ placement of advertisements, invitations.
  • Assists with all paperwork for various projects and processes (e.g., community service orders, ministry unit annual reviews).
  • Places all stationery supplies and maintains adequate office supplies and other supplies as needed. Will arrange for maintenance of office equipment.
  • Participates in Christmas fundraising, including Kettle campaign, counting Kettle funds, and other related tasks.
  • Involvement and assistance with Corps/ community special events throughout the year.
  • Any other administrative tasks required by the Corps Officer(s)

  Family Services

  • Answers phone for case workers and distributes necessary information to them.
  • Assist in in-take questions and will meet with clients if needed.
  • Assist with setting up events or programs during the week.
  • Responding to website request.
  • Respond to emails regarding questions about family services resources in the community.
  • Assist with Christmas fundraising and any related work

  Communications

  • Assist Corps Officer(s) or family services workers with social media post, etc.
  • Liaise with community, department managers, Corps Officers, Divisional Headquarters and Territorial Headquarters as required.
  • Perform other position related duties as required.

NOTE: For some jobs, you may be required to provide validated educational documentation.

• Completion of high school diploma.
• Completed two (2) years of Community College, i.e. graduate of a post-secondary program in Administration will be considered an asset.
• Alternative combinations of education and experience may be considered.
• Minimum of two (2) years of prior related experience.
• Strong administrative skills and proficiency with computers and databases, (particularly Excel, Word and Internet, familiar with Office 365).
• Knowledge of Salvation Army systems (RAC and TEM) would be a definite asset.

• Must comply with all Salvation Army policies and procedures and associated legislation.
• Ability to maintain information in confidence and exercise good judgement.
• Participate in ongoing professional development and training.
• Participate in regular supervision and performance appraisal process.
• Represent the organization in a positive, professional and engaging manner.
• Exhibit good listening skills, have good oral/written communication skills and respect authority
• Ability to follow written instructions and create written reports.
• Good interpersonal skills, integrity, and adaptability.
• Attention to detail, problem solving and analytical skills.
• Self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army's health and safety policies and procedures
• Valid Alberta Class "5" Driver's License required for use of Salvation Army program vehicle; an original copy of a current Driver's Abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
• Provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required. The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
• Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.