Technical and Administrative Assistant (Uuwa)

WHO WE ARE

"Energizing the Future."

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity.

For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

For more information about TransAlta, visit our website at, www.transalta.com.

Our Commitment to Equity, Diversity, and Inclusion

It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self.

TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.

ABOUT THE ROLE

TransAlta is hiring a Technical and Administrative Assistant to support the Manager, Accounting & Settlements. Responsibilities include managing external systems and assisting the Manager.

The ideal candidate will have administrative experience, excellent communication, problem-solving skills, strong organization, effective time management, and high service standards. This role involves close collaboration with various teams like Accounts Payable, Accounting and Settlements as well as other individuals throughout the company.

This is a union role under the UUWA collective bargaining agreement.

WHAT YOU WILL DO

• Oversee the administration of Corporate Credit Cards, including user support, account creation, updates and closures, updating approvers, troubleshooting issues, tracking late submissions, and compiling monthly reports

• Execute critical SOX control confirmations for banking details and address changes in new Vendor requests

• Administer the various systems by modifying users, resetting passwords, confirming roles, and troubleshooting issues

• Maintain and oversee the Manager's calendar, schedule meetings, coordinate appointments, and provide timely reminders for upcoming engagements

• Organize and coordinate meetings, prepare agendas, distribute materials, and take minutes when necessary

• Offer general administrative support such as filing, data entry, and maintaining office supplies

• Aid in special projects and initiatives assigned by the Manager to ensure their timely and successful completion

• Confidentiality - Handle sensitive information with discretion and maintain confidentiality at all times

WHAT WE NEED FROM YOU

• At least 5 years of experience in an executive assistant or administrative role, preferably supporting senior management

• Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization

• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities effectively

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software applications

• Keen eye for detail and accuracy in all tasks

• Strong problem-solving skills and the ability to anticipate needs and provide proactive solutions

• High level of professionalism, integrity, and discretion in handling confidential information

WHAT WE OFFER

We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program. To learn more about how we can energize your future, check out our new Employee Experience Booklet.

Become part of our TransAlta team today! We look forward to reviewing your application.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. At TransAlta, we are dedicated to building an inclusive, diverse workforce where you can show up every day as your true, authentic self. So, if you're excited about this role but your qualifications and experience don't quite tick every box, we encourage you to apply anyways. You might just be the candidate we are looking for.