Administrative Associate

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

The Opportunity

This position is available in Corporate, Securities and Finance Law. This role is responsible for a full range of legal administrative duties as well as opportunities to train in CORES (Alberta's Corporate Registry System) and grow in the areas of corporate and securities law. This position will provide support to multiple lawyers and paralegals in Corporate Secretarial, Finance Law and Employment Law. Additionally, this position will provide administrative support to the Board Coordinator.

Responsibilities

• Assisting with the preparation of legal documents, including certificates of incumbency, disclosure documents such as Annual Information Forms and Management Information Circulars, resolutions, agreements, legal entity organizational charts, correspondence, reports, and annual returns;
• Managing all forms of information using department and Company document management processes;
• Manage forms of external legal retainers and provide analysis, input and reports on matters relating to external legal services using legal-specific systems;
• Assist in planning and coordinating Board and Committee meetings, including organizing board and committee materials and uploading board documents to the internal SharePoint site and Board portal.
• Collaborate with team colleagues to establish internal team administrative processes;
• Providing administrative support, including scheduling meetings and appointments, ordering supplies, time recording, preparing expense reports for lawyers;
• Handling confidential and sensitive information in a professional manner;
• Other duties as required.

Qualifications and Education

• Strong administrative skills;
• Excellent proofreading skills and attention to detail;
• Demonstrated ability to quickly and efficiently learn new technology and systems;
• Ability to work both independently and as part of the team including supporting others, as required;
• Ability to build relationships and work collaboratively and effectively with internal stakeholders;
• Resourceful and genuinely interested in assisting and problem solving;
• Ability to adapt to changing priorities and to find solutions that meet varying needs;
• Effective communicator; can communicate at all levels of the organization;
• Proven ability to deal with confidential information and materials;
• Superior organization skills with the ability to build, maintain and manage filing systems;
• Demonstrated ability to handle a high volume of email documentation and filing;

Education/Experience:

• Grade 12 education required; post-secondary education and/or legal secretarial training;
• Minimum 4+ years administrative assistant or related experience;
• Advanced computer skills (Word, Excel, PowerPoint, IManage, Visio) are required;
• Adaptable and able to learn news systems and processes;
• CORES Level 1 or willingness to obtain this designation would be an asset;
• Experience with Workiva and the WDesk platform would be an asset;
• Ability to work occasional overtime, with the possibility of frequent overtime in January and February.

About our business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.

* Applicants must have legal authorization to work in the country in which the position is based with no restrictions.

* All positions require background screening. Some require criminal and/or credit checks to comply with regulations.

* TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.